Time Card Calculator.
Enter clock-in and clock-out times for each day of the week to calculate total hours worked, regular vs. overtime hours, and estimated gross pay. Supports 7-day weeks and break deductions.
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Break Deductions
Each day includes an optional break deduction in minutes. Unpaid breaks (lunch, rest periods) are subtracted from the day's working hours before overtime calculations. Toggle days off with the checkbox — disabled days are excluded entirely.
Overtime Rules
Choose 1.5× (time-and-a-half), 2.0× (double time), or 1.0× (flat rate). The weekly regular hours cap defaults to 40 — adjust for 37.5-hour or 35-hour work weeks. Hours beyond the cap are priced at the overtime rate.
Weekly Time Card Calculation Methodology.
The Calculation Branch
Industrial Standards.
Clock-in and clock-out times are parsed as HH:MM and converted to decimal hours. Break time is subtracted in minutes before conversion. Weekly totals are accumulated. Hours above the regular cap are classified as overtime. Gross pay = (Regular Hours × Rate) + (OT Hours × Rate × OT Multiplier).
In-Depth Analysis & Reference Data
This calculator computes gross pay only — it does not include federal income tax withholding, FICA, state tax, or pre-tax deductions like 401(k) or health insurance. For net pay, use the Salary Calculator which applies full tax estimates. Time card gross pay × pay periods per year gives an approximate annual gross salary, though seasonal or variable hour workers should use actual weekly totals rather than assuming a fixed schedule.
Registry Questions & FAQ.
Does this handle different overtime rules by state?
No. The calculator applies weekly overtime only (hours over 40 per week). States like California, Alaska, and Nevada have daily overtime rules (over 8 hours/day). For daily overtime states, you would need to calculate each day's overtime separately and add it to the weekly total. The calculator's regular/overtime split is based purely on the weekly hour cap you set.
How do I handle split shifts or overnight shifts?
If your shift crosses midnight (e.g., 10 PM to 6 AM), enter the clock-out time as the next day's time in 24-hour format. Since this calculator uses HH:MM inputs per day, an overnight shift spanning two calendar days should be entered as a single day with the total hours calculated manually, or split across two rows if your shift breaks naturally.
Estimates for planning. Always confirm against an authoritative source.